Every company, regardless of its size, is subject to the GDPR insofar as it processes personal data. The definition of personal data is very broad and covers any form of information that identifies an individual and is recorded, processed, or exchanged. This definition therefore covers not only employee data, but also data from clients and suppliers.
PikPik Prod is considered the "data controller" within the meaning of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 and the law of 30 JULY 2018 on the protection of natural persons with regard to the processing of personal data (hereinafter "GDPR").
Protecting your privacy is of paramount importance to us. In this context, PikPik Prod makes every effort to guarantee the processing of all personal data (collection, secure processing, transparency, confidentiality) towards our employees, candidates, clients, suppliers, and subcontractors. To make this possible, this policy aims to provide a maximum of information on how your data is processed. By accessing and using the PikPik Prod website, or by providing your data in any other way, you acknowledge and accept the terms of this privacy statement, as well as the processing and transfer of personal data in accordance with this privacy statement. The processing will be lawful, fair, and legitimate. We explain below how we collect, use, and store your data and what your rights are.
Means any information relating to a person and allowing their identification, for example, surnames and first names, email addresses, telephone numbers, payment information. The personal data we collect about you may include, without limitation: your name, email address, postal address, phone number, applications, billing information, survey responses, quote and order details, and other information that you may provide to us via our site, email exchanges, as well as those included in our commercial exchanges.
Client Data:
As part of our services and activities, we collect and process the identity details and contact information of our clients, their staff, collaborators, agents, and any other useful contact person.
The purposes of these processes are the execution of agreements with our clients, client management, accounting, activities related to telesales, use of our commercial website, and direct prospecting activities, such as sending promotional or commercial information. The legal bases are the execution of a contract, compliance with legal and regulatory obligations, and/or our legitimate interest.
For direct email marketing activities (such as newsletters or event invitations), consent will always be requested and can be withdrawn at any time.
Supplier and Subcontractor Data:
We collect and process the identity details and contact information of our suppliers and subcontractors, as well as their possible (sub)subcontractors, staff, collaborators, agents, and any other useful contact person. The purposes of these processes are the execution of this agreement, supplier/subcontractor management, accounting, and direct prospecting activities, such as sending promotional or commercial information.
The legal bases are the execution of the contract, compliance with legal and regulatory obligations, and/or our legitimate interest.
For direct email marketing activities (such as newsletters or event invitations), consent will always be requested and can be withdrawn at any time.
Employee Data:
We process the personal data of our employees in the context of our staff management and payroll management. Due to its specific nature, this processing is thoroughly handled in an Employee Data Protection Policy, work rules with its annexes, and a staff-related charter (consent and GDPR compliance).
In accordance with and under the conditions of Belgian Data Protection legislation and the provisions of the General Data Protection Regulation, we inform you that you have the following rights:
Right of Access:
You have the right to know free of charge what data we hold about you and to check for what purposes it is used.
Right to Rectification:
You have the right to obtain rectification (correction) of inaccurate personal data concerning you, as well as the right to complete incomplete personal data.
Right to Erasure or Restriction of Data:
You have the right to ask us to erase personal data concerning you and to limit the processing of this data under the circumstances and conditions stipulated in the General Data Protection Regulation. We may refuse the erasure or limitation of data necessary for us to process salaries, execute a legal obligation, execute an employment contract, or for our legitimate interest, provided that this data is necessary for the purposes for which it was collected.
Right to Data Portability:
You have the right to receive the personal data concerning you that you have provided to us, in a structured, commonly used, and machine-readable format. You have the right to transmit this data to another data controller.
Right to Object:
You have the right to object to the processing of your personal data for serious and legitimate reasons. You cannot, however, object to the processing of data necessary for us to execute a legal obligation, execute an employment contract, or for our legitimate interest, provided that this data is necessary for the purposes for which it was collected.
Right to Withdraw Consent:
If the processing of personal data is based on prior consent, you have the right to withdraw this consent. This personal data will then be processed only if we have another legal basis.
Automated Decisions and Profiling:
We confirm that the processing of personal data does not include profiling and that you will not be subject to fully automated decisions.
Data will be kept on our servers for one year.
Our company will take appropriate technical, physical, legal, and organizational measures that comply with applicable privacy and data protection laws. Our company is committed to a process of continuous monitoring and improvement of its security procedures to take into account new technologies or new risks. Our company has also put in place contracts and imposed specific obligations on its subcontractors, partners, or staff so that the manual and electronic processing of any personal data is treated confidentially and with appropriate security measures to prevent any misuse of this data. If you suspect any misuse, loss, or unauthorized access concerning your personal information, please inform us immediately.
We review these rules regularly and reserve the right to make changes at any time to reflect changes in our activities and legal requirements. Updates will be communicated via our website.
You can exercise the aforementioned rights by contacting the person responsible for our company via email at contact@pikpikprod.be.
We make every effort to ensure a meticulous and legitimate processing of personal data concerning you, in accordance with applicable regulations.
In case of disagreement or lack of response, you can file a complaint with the Data Protection Authority (DPA) whose complete contact details are available at: www.autoriteprotectiondonnees.be/